Dept of Culture Gambling Commission guidelines 2011 - "Charity Race Nights are permitted without the need for a licence"

What you will require:
MC/Compere (Front man).
2 or more Tote desk operators.
£50 - £100 in change for the tote desk float.
Large Screen TV/Projector and screen.
DVD Player or Computer with the correct leeds and software.
PA System.


What you will need to do before the event:

Advertise your event.

Sell entrance tickets in advance (if required for your event).

Get race sponsors in advance £20 or more per race.

Sell horses at £3 each do not sell another race till your 1st race is filled eg dont start selling race 2 untill race 1 is full then dont sell race 3 till race 2 is full and so on.

Sell owners at £3 each do not sell another race till your 1st race is filled eg dont start selling race 2 untill race 1 is full then dont sell race 3 till race 2 is full and so on.

Sell jockyes at £3 each do not sell another race till your 1st race is filled eg dont start selling race 2 untill race 1 is full then dont sell race 3 till race 2 is full and so on.

Eace race will require a prize from the sponsors or pre-purchased out of the funds.

Lucky dip dual forecast sold on the night suggest sell £1 each keep £8 back (28 tickets in a set).

The auction race, the runners are auction off on the night some fundraiser split the auction proceeds 50% - 50% some do 70% - 30% we suggest you sell the full 8 races and still auction race 8. The auction is only relevent to guests who come on th night -TOP TIP suggest you do not do an extra race for the auction, as you do not want to lose half your guests because you have over-run and transport is outside the club waiting. The auction is a good earner and you will need a full room.

Tri-cast sheet, sell the squares at £1 each 336 squares 50% - 50% split (or what your decide) = £168 for the winner and £168 for the fundraiser.

The tote desk, if you take out 30% (some take out 50%) of the taking for you fundraiser with 100 guests, you should make about £300 for your fundraiser.


What you will need to do on the night:

1. Check all the equipment is working.

2. Organise the tote desk sellers.

3. Arange cash float in 50p and £1 coins.

4. The compere should advise the guest who we are raising funds for and what the tote betting cost is for each race.

5. Open the tote desk and sell the tote tickets.

6. Once all the selling is done for that race the compere should start race.

7. When the race is done and the winner is announced the compere should work out the how much is paid out to the winner
    (scroll down to find a working out guide).

8. Then the winners come to the tote betting desk to collect there winnings (they have to have a matching ticket to collect)

9. Then repeat steps 5 to 8 untill you have done all your races.


Simple working out guide for running your own event (if compered they will do this for you).

Runner Number Tickets Sold
No 1 40
No 2 58
No 3 Winning Number 56 amount of tickets sold
No 4 60
No 5 52
No 6 58
No 7 56
No 8 40
Total Sold 420

The cost of each tickets is 50p, therefore the overall takings on this race is 50p x total tickets sold. If you are keeping some of the profits then work on 2/3 as prizes 1/3 goes to the fundraiser. The money left over after the profit has been deducted is shared amongst the winning number of tickets sold on the winning horse.

50p x 420= £210.00
(Cost of the tickets x total tickets sold)

£210.00 ÷ 3 = £70.00
(Total tickets sold ÷ 1/3)

£210.00 - £70.00 = £140.00
(tickets sold minus the profits)

£140.00 ÷ 56 = £2.50
(Winning Kitty after fundraising deduction ÷ total amount of tickets sold on the winning runner)

£2.50 is the amount paid out to each winner.

A typical race night will raise at least £1000

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What you will require:
2 or more Tote desk operators.
£50 - £100 in change for the tote desk float.


What you will need to do before the event:

Advertise your event.

Sell entrance tickets in advance (if required for your event).

Get race sponsors in advance £20 or more per race.

Sell horses at £3 each do not sell another race till your 1st race is filled eg dont start selling race 2 untill race 1 is full then dont sell race 3 till race 2 is full and so on.

Sell owners at £3 each do not sell another race till your 1st race is filled eg dont start selling race 2 untill race 1 is full then dont sell race 3 till race 2 is full and so on .

Sell jockyes at £3 each do not sell another race till your 1st race is filled eg dont start selling race 2 untill race 1 is full then dont sell race 3 till race 2 is full and so on.

Eace race will require a prize from the sponsors or pre-purchased out of the funds.

Tri-cast sheet, sell the squares at £1 each 336 squares 50% - 50% split (or what your decide) = £168 for the winner and £168 for the fundraiser.

(The compere will run the auction race for you). The auction race, the runners are auction off on the night some fundraiser split the auction proceeds 50% - 50% some do 70% - 30% we suggest you sell the full 8 races and still auction race 8. The auction is only relevent to guests who come on th night -TOP TIP suggest you do not do an extra race for the auction, as you do not want to lose half your guests because you have over-run and transport is outside the club waiting. The auction is a good earner and you will need a full room.

What you will need to do on the night:

1. Organise the tote desk sellers or the compere can use 2 different guests for each race.

2. Arange cash float in 50p and £1 coins.

3. Tell the compere who we are raising funds for and what the tote betting cost is for each race.

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What you will require:
Prizes for the winners only small prizes not star prizes eg wines and spirits.
Space for a poker/black jack table that is 6ft by 3ft and allow space for 15 people to get round.
Space for a roulet table that is 10ft by 3ft and allow space for 25 people to get round.

What you will need to do before the event:
Advertise if it is a fundraiser or social event.
If a fundriaser make this a premium event sell entrance tickets.
If a fundraiser you may able to get your tables sponsered.

What you will need to do on the night:
Nothing.

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Using the Bingo Simulator couldn't be easier!

1. First, choose Settings on the main window and define your game options.

2. Then click Start!

You can then control the game by pressing the following keys:

Key / Button Function
Space Bar / Left Mouse Click

In manual mode, this will draw the next number.

P

In automatic mode, this will pause and un-pause the game.

Esc When "house!" or "bingo!" is called this key stops the numbers and allows the draw master to double check the winning ticket. If the ticket has not won the draw master can resume the game by choosing Resume.


3. After the winning ticket is confirmed you may clear the previous game by choosing Reset Game.



Bingo Simulator v1.0 is supported on Microsoft Windows 98SE / ME / 2000 / NT / XP / Vista / 7 (this is a windows program and will not work on a mac).

If you experience any problems, please let us know and we will resolve the matter ASAP.

Email: mailto:info@niteoutpromotions.co.uk
Tel: 01942 790872

Customise Voiceovers:

Users of Bingo Simulator may customise the voiceover that calls the bingo numbers!

In order to do this, follow these simple steps:

1. Create a wav file for a specific bingo call, and name it number.wav e.g. 1.wav

2. Repeat step one until you have a group of WAV files, e.g. 1...90.wav

3. Locate the folder in which Bingo Simulator is installed on your PC, usually:
    C:\Program Files\RatwareUK\Bingo Simulator v1.0

4. Inside the Sounds directory, create your own memorable directory and paste your wav files inside.

5. If in any doubt, look in ...\Sounds\English to see how it works.

6. Finally, restart the application and your sounds should automatically appear as an option within the settings dialog.

7. You may also wish to create your own intro and outro .wav files!

Requirements:

Microsoft Windows 98SE and above.
200 MHz CPU or above
70MB of free disk space.
128MB of RAM
Microsoft Windows compatible sound card.

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